Expense Management

Streamline Business Expense Management

Complete solution for expense claims, approvals, and reimbursements with automated workflows and real-time analytics.

Expense Claims

Employees can submit claims for any out-of-pocket spending done on behalf of the company. The system captures and attaches receipts directly to each claim for complete transparency.

  • Approve entire claims or sanction individual items partially
  • Manage taxes for each line item separately
  • Support reimbursements for business costs, employee perks, medical allowances
  • Custom expense categories that align with company policies
  • Submit and track claims conveniently, even while on the move
Expense Claims Interface

Multi-Level Approval Workflows

Design approval flows across departments to ensure every claim is reviewed by the right people. Add conditional rules to tailor workflows for different scenarios.

  • Flexible drag-and-drop builder for workflow creation
  • Quickly create and adjust workflows for any type of form
  • Conditional rules for different approval scenarios
  • Department-specific approval processes
Approval Workflows

Employee Advances

Employees can request advances for upcoming business trips or salary needs. Advances may be disbursed through payroll or separate payment entries.

  • Track unused portions of advances with ease
  • Real-time status indicators for requests, payments, and balances
  • Multiple disbursement options through payroll or direct payments
  • Automated tracking and return processes for unused amounts
Employee Advances Management

Advance Settlement

Expenses incurred can be covered directly by employees or from previously issued advances. The system automatically allocates unclaimed balances from multiple advances against expenses.

  • Automatic allocation of unclaimed advance balances
  • Removes the need for manual reconciliation
  • Handle multiple advances against single expense claims
  • Real-time balance tracking and settlement processing
Advance Settlement Process

Accounting Integration

Every HR or payroll transaction is recorded with its corresponding accounting entry. Assign dimensions such as projects, departments, or cost centers to expense claims for precise cost tracking.

  • Handle partial payments for claims and advances
  • Monitor employee payables and receivables
  • Ensure reporting remains accurate and aligned with financial structures
  • Comprehensive dimension tracking for detailed cost analysis
Accounting Integration Dashboard

Expense Analytics

Generate real-time reports on unpaid claims, advance balances, and detailed accounting ledgers. Keep financial insights clear, timely, and actionable.

  • Real-time reporting on unpaid claims and outstanding balances
  • Detailed accounting ledgers for comprehensive financial tracking
  • Clear, timely, and actionable financial insights
  • Customizable reports for different stakeholder needs
Expense Analytics Dashboard